Opportunities

Position Title:    Senior Corporate Law Clerk

Reporting To:    Human Resources Manager

Position Type:   Full-Time, Permanent 

Position Summary:

Torkin Manes LLP is seeking a Senior Corporate Law Clerk to join our talented team! The Senior Corporate Law Clerk is responsible for (but not limited to) accurate and efficient processing of corporate documents for various matters and transactions and conducting other transactional work to ensure the firm and clients comply with all applicable laws.

Duties and Responsibilities:

• Draft and review corporate documents as they relate to incorporations/organization of corporations, amalgamations, revivals, amendments, dissolutions, continuances, officer certificates, notarial certificates, officer certificates, tax reorganizations and other tax transactions, annual resolutions, etc.
• Review of accountant or lawyer planning memos with respect to tax related corporate reorganizations, preparation of document checklist and draft documentation to effect proposed plan.
• Review of purchase agreements and preparation of closing agenda and appropriate closing documentation required to complete share and asset purchase and transactions, and corporate finance transactions.
• Review of corporate minute books, preparing a summary of deficiencies and documentation to rectify deficiencies.
• Conduct corporate searches and analyze/summarize search results.

Other:

• Assist with special projects as required.
• Other duties as assigned.

Qualifications:

• Law Clerk Diploma from accredited institution.
• 5-8+ years’ experience working within the Corporate Department in a law firm.
• Extensive transactional and tax experience.
• Knowledge of corporate statutes and regulations.
• Excellent organizational and time management skills.
• Effective verbal and written communication skills.
• Ability to work independently, following instructions with minimal supervision.
• Detail-oriented with the ability to work within time sensitive deadlines and manage multiple priorities.
• Experience using OnCorp, MinuteBox and Cyberbahn.
• Strong technical skills using Microsoft Office 2010 (Word, Outlook and Calendar).
• Experience using a document management system and corporate database. 

Success in this role means:

• Having a strong client service approach.
• Resourceful.  Strong research, investigative and problem-solving skills.
• The ability to meet tight internal and external deadlines while managing multiple projects and competing with demands for resources.
• Extreme accuracy and attention to detail.
• Being a self-starter with the ability to work in a collaborative, team-based environment, and a demonstrated ability to share knowledge with others in a clear and concise manner.
• Ability to be flexible with regards to hours during busy periods to meet the demands of the role.
• Discretion and confidentially is essential to this role and required at all times.

What We Offer:

• Competitive base salary
• Comprehensive benefit and insurance plans, with HSA
• RRSP plan with employer contributions
• Fitness Benefit
• Education assistance

We thank all those who apply. However, only those selected for an interview will be contacted. Please note that any offer of employment will be conditional upon background and reference checks.

If you are motivated and looking to excel, please submit your resume in confidence to: HR@torkin.com

About Us

Torkin Manes LLP is a vibrant, growing, medium-sized full-service law firm located in downtown Toronto. Our 125+ lawyers practise in all areas of business law and litigation. Torkin Manes is ranked as the #1 Ontario regional law firm by Canadian Lawyer and is consistently ranked as one of Canada’s top Regional law firms by Chambers Canada. Our consistent top rankings are a testament to our client service ethic, commitment to the legal profession, and success in our areas of practice.

Torkin Manes LLP is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN) and an employer partner of the Canadian Centre for Diversity & Inclusion (CCDI). We are an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact Nazli Ghafoori, HR Manager, by email at nghafoori@torkin.com or by phone 647-417-5311, and we will work with you to meet your accessibility needs.

Position Title:    Manager, Administrative Services

Position Type:   Full-Time, Permanent 

Position Summary:

Torkin Manes LLP is seeking a Manager, Administrative Services to join our talented team! The Manager, Administrative Services is a multi-faceted role and will be responsible for the overall day to day operational activities.  This position will appeal to an individual who is able to work independently with little or no supervision; is well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people.

Duties and Responsibilities:

Managing People and Processes

• Provide leadership and guidance to administrative services staff (Facilities, Receptionist, Records Management Specialist).
• Design, implement and maintain office policies and procedures as necessary.
• Manage projects such as equipment replacement, office renovations and/or office moves.
• Maintain a safe and secure workplace environment.
  

Premises and Maintenance

• Oversee all facilities-related functions to ensure day-to-day operational excellence.
• Report and respond to all premise-related deficiencies, requests or issues in a timely manner to the Tenant Services Work Order System and/or the appropriate vendor or contractor.
• Oversee on-site vendors and contractors as required.
• Respond to any Health and Safety Committee recommendations or potential hazards identified on the monthly workplace inspections.
• Keep current on Building services and inform internal stakeholders as required.
• Ensure facilities and equipment remain in good repair and appearance. 

Document and Records Management

• Information/document management oversight (retention/destruction and closing client files), process improvement and efficiency.
• Work with the third-party onsite copy/print/mail services, to ensure a high degree of client service and productivity.
  

Vendor and Contractor Relations

• Liaise and maintain good working relations with Property Management and external vendors and contractors.
• Manage contract and price negotiations with office vendors and service providers.

Inventory Control

• Oversee the maintenance of inventory and ordering of supplies, including receipt and approval of invoices.
  

Budgeting

• Assist with the development and maintenance of the annual Administrative Services budget. 

Qualifications:

• 7+ years of office and operations and facilities management experience, preferably in a law firm or other professional services environment.
• Superior customer services skills to understand the requirement and the need of the users utilizing oral and written communications skills as well as effective listening skills.
• Excellent interpersonal and relationship-building skills needed to build trust and maintain effective working relationships with people at all levels within the firm.
• Demonstrated negotiation skills.
• Experience with process improvement.
• Ability to solve problems independently.
• Experience leading and motivating a high performing team.
• Excellent technical skills with working knowledge of software driving operational efficiency.
  

What We Offer:

• Competitive base salary
• Comprehensive benefit and insurance plans, with HSA
• RRSP plan with employer contributions
• Fitness Benefit
• Education assistance 

We thank all those who apply. However, only those selected for an interview will be contacted. Please note that any offer of employment will be conditional upon background and reference checks.

If you are motivated and looking to excel, please submit your resume in confidence to: HR@torkin.com

About Us

Torkin Manes LLP is a vibrant, growing, medium-sized full-service law firm located in downtown Toronto. Our 125+ lawyers practise in all areas of business law and litigation. Torkin Manes is ranked as the #1 Ontario regional law firm by Canadian Lawyer and is consistently ranked as one of Canada’s top Regional law firms by Chambers Canada. Our consistent top rankings are a testament to our client service ethic, commitment to the legal profession, and success in our areas of practice.

Torkin Manes LLP is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN) and an employer partner of the Canadian Centre for Diversity & Inclusion (CCDI). We are an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact Nazli Ghafoori, HR Manager, by email at nghafoori@torkin.com or by phone 647-417-5311, and we will work with you to meet your accessibility needs.